Creating a PivotTable or PivotChart from worksheet data
The data should be in list format, with column labels in the first row, which Excel will use for Field Names. Each cell in subsequent rows should contain data appropriate to its column heading, and you shouldn't mix data types in the same column.
We can Add data to a PivotTable in excel with the Change data source option. “Change data source” is located in “Options” or “Analyze” depending on our version of Excel.
The primary reason for this is that PivotTables, by default, only display fields where data exists for the specified row, column, and Filter selections. Other reasons include: The highest level of table headers (in this case, the Account Dimension) doesn't contain any data (if connected to Kepion)
A pivot table usually consists of row, column, and data fields. In this example, the rows are organized by Month Name and City. The columns are organized by Campaign, and the data are the Resulting Sales and Profit figures for each campaign.
In order to create a Pivot Table, you need a structure as shown on the right hand side. Each column contains one data type. As you have 4 different data fields (product, type (revenue or cost), year and the values) you need 4 columns, one for each data type.
All the columns should have headings. The headings are used to name the fields in the PivotTable. Each column contains the same type of data, for example, text in one column and currency in another, and there should be no blank rows or columns. For this PivotTable, we'll use source data that is in a table.
Disadvantages of Using Pivot Tables
Can be time-consuming to use – Depending on how you would like to use your data within the pivot table, using it can actually take some time. This is because the tool itself does not include a robust collection of calculation options.
Sort row or column labels
In a PivotTable, click the small arrow next to Row Labels and Column Labels cells. Click a field in the row or column you want to sort. on Row Labels or Column Labels, and then click the sort option you want. To sort data in ascending or descending order, click Sort A to Z or Sort Z to A.
For example, counting sales by department or region. To show totals as a percentage of a whole. For example, comparing sales for a specific product to total sales. To generate a list of unique values.
A pivot table is a summary of your data, packaged in a chart that lets you report on and explore trends based on your information. Pivot tables are particularly useful if you have long rows or columns that hold values you need to track the sums of and easily compare to one another.
Pivot Tables have three different layouts that you can choose from: Compact, Outline, and Tabular Form.
An Excel table is basically just a very simple database, consisting of one table. It has data elements (columns) and a set of members having those data elements (rows). It is detailed at the row level. A Pivot Table is a reporting and summation tool that gives you information *about* an Excel table.
Pivot tables are numerical analysis/representation of data whereas charts are graphical representation of data. A pivot chart adds value and category series by dragging the field name onto axes instead of choosing the chart wizard. @Geetha RTFQ! A 'normal' chart is usually based on a list of data in cells.
For example, right-click a cell in the Grand Total column, point to Summarize Values By (there are a lot of options, such as Min and Max), click an option (such as Average), and now the values in the PivotTable are summarized as averages.
Go to the pivot table editor, and click the Add button next to Rows. Then locate the row you want to show and click on them. Repeat the same process to insert a Column to start seeing your pivot table take shape. You can also select the right Filters and Values to display multiple columns according to your needs.